DRAFT
NCCCLRA Executive Board Meeting
Conference Call
Attendees:
Harry Cooke
Calvin Craig Dave Goble Linda Ramsey
Sharon Faulkner Linda Stone
Harry Cooke opened the meeting by approving the minutes from
the
Harry gave the Treasurer’s Report in the absence of Deborah Foster (see attached).
He noted that all interest received during the year should be totaled and moved to the Scholarship fund and is not sure this is currently being done.
Old Business:
The website now has current information about the July 2005 conference. D. G.
Martin will be the luncheon speaker.
There are two pre-conference sessions, one on book repair and the other
on Sirsi reports.
Seven vendors have signed up to date, and $900 has been collected. The goal is to have 30 vendors. The vendor reception and showcase will be
from
Renee Burrows has agreed to chair conference registrations. There were suggestions for sessions on global collection resources and early/middle college at the community college.
Harry will ask Deborah Foster to close the LRA website at
New Business:
Libby Stone has forwarded a memo to library directors requesting volunteers for the Awards Committee. There was discussion about the nomination for lifetime membership of former directors who have retired. More than one membership can be awarded each year. It is difficult to be aware of who has retired; it was suggested the district directors poll their members occasionally to determine this. To qualify for lifetime membership, nominees should at a minimum be expected to hold LRA membership on a regular basis, and hold office, serve on a committee, or be district director. A motion was passed that we recognize library staff who have been active LRA members with a lifetime membership. Gena Moore was asked to write up this action item, incorporate it into the chronology, and report on it at the June 9 meeting.
Libby Stone, Scholarships, reported there are no nominations for scholarships at this time, but she will email all LRA members requesting nominations. Information about scholarships will also be posted on the website. It was suggested the yearly interest collected on LRA accounts be directed to one scholarship and the dues be used for the other scholarships.
Gena Moore, Procedures, will report Constitution changes at the June 9 meeting.
Lynn Gambon, Nominating, reported that she is prepared to start the officer nominations process in April. We will be looking for nominations for Vice President/President Elect and Secretary. Since it was so difficult to recruit candidates last year, it was suggested district directors help promote nominations.
Myra Blue, Training, reported it might be possible to contract with Solinet for online workshops.
Harry stated IRS is now reimbursing 40.5 cents per mile for travel and asked if we should consider the same reimbursement for LRA business travel. This issue was tabled.
District Reports – All reports are posted on the LRA website. Please refer there.
Committee Reports –
An Audit Committee should be meeting yearly to review the LRA books. Since the treasurer has a three-year term, it was suggested that an outside audit be performed every three years and the Audit Committee review the finances in the interim. The committee is composed of the current President, immediate past president, treasurer, and a presidential appointee. This committee would meet the first quarter of the new year. A motion was passed that at the end of the treasurer’s term, normally every three years, there will be a commercial audit.
Membership Committee – Julia May absent. Harry said there should be a section on the web to encourage membership as well as contributions to the Scholarship fund by December. After the conference, people should again be reminded to join.
Priorities – no report
Procedures – Gena Moore reported
there is now a link on the website for the LRA Handbook. She cautioned that it is still a work in
progress and asked that it be reviewed. Gena pointed out a discrepancy between the Bylaws and
minutes of