NCCCLRA Executive Board Minutes
Attendees:
Ruth Bryan Dave Goble Susan Williams
Harry Cooke Julia May Mary Jackson
Calvin Craig Linda Ramsey Sylvia Judd
Donald Forbes Libby Stone
Harry Cooke opened the meeting by asking if everyone had a copy of the LRA Handbook and understood their new responsibilities. Harry will forward the handbook via email to those who need it.
Old Business:
The status of scholarships is still unknown because LRA has not received a report from Sheila Core, Scholarships Chair, and Linda Stone has also been unable to contact her. Although there is little funding for scholarships in general, the Treasurer needs to know if any have been awarded.
Deborah Foster was unable to attend but forwarded the latest financial statements to the board attached to minutes). She will give a detailed breakdown of conference finances at the next meeting. Any money generated from the 2004 conference should go into a fund for the next conference, since that event is how members mainly participate in LRA. Harry told the board that he received all positive comments regarding the conference.
Linda Stone suggested an official audit of the LRA books be performed, since there has not been one. A motion was passed to appoint an audit committee with Donald Forbes, Dave Goble and Deborah Foster to review LRA’s financial records and report their findings at the next board meeting.
Calvin Craig, Webmaster, updated the group on the LRA website. There was discussion about selecting a host site, either Godaddy.com or iBiblio.com Calvin will contact Paul Jones at iBiblio before proceeding further. A motion was passed that if after contacting Jones at iBiblio rates and services are not competitive, Calvin can contract move forward with Godaddy. Don Forbes offered his services to create online membership applications. Calvin asked for input on information to be included under the tabs at the top of the web page. Training, minutes and district directors’ news were a few suggestions. Ruth Bryan will work on getting the LRC Administration directory updated and those changes will then be forwarded to the Webmaster. District directors will be asked to submit library staff information to update the directory, but it will be difficult to keep updated. One directory of all library employees would be easier to maintain. It was suggested LRA members should flagged in that directory.
New Business:
Conference 2005 is chaired by Donald Forbes. Dave Goble proposed the conference be held at
CPCC’s Levine Campus in Matthews at no charge to LRA. The auditorium holds 92 and there is adequate
classroom and vendor space. Lunch will
be worked out. A motion was passed for
CPCC to be the site of the 2005 LRA Convention on
A new vendor coordinator must be identified, but Nichole Robertson has agreed to work with that person. Harry will email the dates to her.
Suggestions for conference speakers, presenters, topics, etc. are needed as soon as possible. Forward all suggestions to Don Forbes.
Reports:
Donald Forbes – no report
Deborah Foster – absent
Linda Stone – Priorities. Linda will work with Dave Goble this year to determine member needs in order to establish priorities.
District Reports:
Linda Ramsey – District 1; meeting not set yet
Sylvia Judd –
District 2; a meeting is scheduled in Beaufort on
Mary Jackson– District 3; a meeting will be scheduled at Durham Tech in the spring
Tammy Stewart – District 4; a meeting will be scheduled in the spring
Sharon Faulkner – District 5; Stanly may host the next meeting
Susan Williams – District 6; no meeting scheduled
Committee chairs:
Awards – Libby Stone
Membership – Julia May
Nominating – Lynn Gambon
Priorities – Linda Stone
Procedures – Gena Moore
Training –
Respectfully submitted,
Lynn Gambon, Secretary
Addendum from Deborah Foster
An
independent audit was conducted by Mrs. Ercel Bass,
in July of 2002 with the report presented at the executive board and
accepted. Mrs. Bass has already been
retained per conversation at the 2004 executive board meeting in